People
Leadership
- SASC Director
Overall management of the South Hall Administrative Support Center, including policies and procedures, is the responsibility of the center's Director. They collaborate with department and program chairs on long-term planning, special projects, appointments, and other departmental matters, including instructional computing. The Director also serves as a liaison to the Divisional Control Point. They provide leadership and oversight on all financial and academic personnel matters, including budgeting, recruitment, merits and promotions, and curriculum planning. The Director also administers sub-0 for all departments and programs and handles space and technical resource management, facilities, and safety.
- Student Services Manager
The Student Services Manager is responsible for the overall management of the Student Services Unit. They are responsible for the development and implementation of student services policies and procedures. Additionally, they are responsible for curriculum planning and course scheduling, master course approval, and submission of GE proposals. They also oversee faculty workload reporting, graduate admissions, and funding. They handle academic student employee appointments and payroll, program and enrollment data reporting and they are also the supervisor of Student Services staff.
- Financial & Academic Services Manager
The Financial & Academic Services Manager is responsible for the overall management of financial and academic personnel (AP) service units and supervises the financial and AP staff at the South Hall Administrative Support Center (SASC). Additional duties include:
- Overseeing and ensuring compliance with relevant federal, state, and university regulations and guidelines related to financial and AP matters;
- Managing the financial and academic service unit's budget and ensuring that it is aligned with the overall goals and objectives of the departments;
- Coordinating with other departments and units within the organization to ensure effective and efficient financial and AP services;
- Reviewing and analyzing financial and AP data to identify trends and areas for improvement;
- Providing training and support to financial and AP staff to ensure they have the necessary skills and knowledge to perform their duties effectively;
- Communicating and collaborating with other departments and units to make informed decisions on financial and AP matters;
- Participating in the development of long-term financial and AP plans, including budget planning, and forecasting.
Front Desk
- Administrative Coordinator
Serve as the first point of contact in the South Hall Administrative Support Center for undergraduate and graduate students and faculty from the departments of English, English for Multilingual Students Program (EMS), Linguistics, Philosophy, and the Writing Program, providing general information on advising students on general department/program procedures, academic, and financial policies/procedures. Organizes supplies procurement, facilities liaison: work requests, emergencies, mail routing, printer and copier codes, troubleshooting, services calls, key and door code management and distribution, one-time room reservations, administrative projects for the SASC staff, and academic projects for department faculty. Coordinates the teaching evaluation process for faculty and teaching assistants. Textbook and desk copy orders. Instructor office hour listing and door cards.OISS point of contact for general processing, pick up, and deliveries. Recruitment support for the AP Coordinator. Travel and entertainment arrangements. Provides administrative assistance to the SASC staff. Department Safety Representative.
Academic Advising
- Graduate Advisor
- Linguistics & Philosophy
Graduate student advising and progress checks. Graduate student recruitment and admissions. Teaching Assistant, Associate, and Reader hiring, payroll, fee remissions. Graduate committee consultant. Coordination of graduate student funding; student awards, graduate stipends, and block grant. Coordination of Central and Continuing Fellowship submission. Graduate email list administrator.
gradadvisor@linguistics.ucsb.edu
grad_advisor@philosophy.ucsb.edu
- Staff Undergraduate Advisor
- English
Undergraduate student major, minor, and program advising. Undergraduate student petitions for major and minor requirements. Course scheduling and IRAL. Prerequisite checking and clearance. Approval code and waitlist administration. Beginning-of-quarter drops for non-attendance. Undergraduate awards, stipends, and event planning. Undergraduate email list administrator.
undergrad-advisor@english.ucsb.edu
Make an advising appointment here!
- Graduate Advisor
- English
Graduate student advising and progress checks. Graduate student recruitment and admissions. Teaching Assistant, Associate, and Reader hiring, payroll, fee remissions. Graduate committee consultant. Coordination of graduate student funding; student awards, graduate stipends, and block grant. Coordination of Central and Continuing Fellowship submission. Graduate email list administrator.
- Staff Undergraduate Advisor
- Linguistics & Philosophy
Undergraduate student major, minor, and program advising, Undergraduate student petitions for major requirements. Course scheduling and IRAL. Prerequisite checking and clearance. Approval code and waitlist administration. Beginning-of-quarter drops for non-attendance. Undergraduate awards and stipends. Undergraduate email list administrator.
undergradadvisor@linguistics.ucsb.edu
ug_advisor@philosophy.ucsb.edu
Make an advising appointment here!
- Academic Advisor
- EMS & Writing Program
Undergraduate student minor, and program advising. Undergraduate student petitions for minor requirements. General Education Area A questions and placements. Course substitutions (community colleges, CSUs, UCs, and EAP). Administration of special course sequences of LINKS, Academic Communities for Excellence (ACE), Writing for Engineers, Freshman Summer Start (FSS), and the writing component of the Summer Transitional Enrichment Program (STEP). Teaching Assistant hiring and payroll. Coordinate the ELPE and TA oral English language evaluations for new international graduate students. Course scheduling and IRAL. Prerequisite checking and clearance. Approval code and waitlist administration. Beginning-of-quarter drops for non-attendance. Undergraduate awards and stipends. Undergraduate email list administrator.
Make an advising appointment here!
Financial Services
- Financial & Budget Coordinator
- EMS Program & Philosophy
Financial tracking, analysis, reconciliation, and reporting. Business meeting, entertainment, travel, and miscellaneous reimbursements. Lodging and airfare reservation. Academic organization membership and honoraria. Gift administration, accounts payable, and purchasing. Student Assistant and Hourly employees hiring.Time sheets and payroll for hourly employees.
- Financial Analyst
- English
Processes monthly review and reconciliation of ledgers, providing timely reporting, identifying and initiating corrective actions, and ensuring compliance with University, Federal, and State accounting policies and procedures on all transactions. Funds administered include a variety of state operating funds, gifts, endowments, fellowships, and grants. Processes gifts and monitors endowment accounts. Advises faculty on policies and procedures that govern the full range of accounting processes, gift and award administration, and academic and staff payroll. Responsible for assisting faculty with logistical arrangements and all financial aspects of conferences, colloquiums, seminars, and events.
- Financial & Budget Coordinator
- Linguistics & Writing Program
Financial tracking, analysis, reconciliation and reporting. Business meeting, entertainment, travel, and miscellaneous reimbursements. Lodging and airfare reservation. Academic organization membership and honoraria. Gift administration, accounts payable, and purchasing. Student Assistant and Hourly employees hiring.Time sheets and payroll for hourly employees.
Academic Personnel
- Academic Personnel Coordinator
- EMS & Writing Program
Personnel policy and procedures. Academic recruitment and appointments. Ladder faculty merits, promotions, career steps, retentions, appraisals. Non-Senate faculty appointments, excellence reviews, merits. Payroll and additional compensation. Visas and Research Scholars. Leave, FMLA, and Sabbatical. New faculty email, UCSBNetID, orientation.
- Academic Personnel Coordinator
- Linguistics & Philosophy
Personnel policy and procedures. Academic recruitment and appointments. Ladder faculty merits, promotions, career steps, retentions, and appraisals. Non-Senate faculty appointments, excellence reviews, merits. Payroll and additional compensation. Visas and Research Scholars. Leave, FMLA, and Sabbatical. New faculty email, UCSBNetID, orientation.
- Academic Personnel Analyst
- English
Personnel policy and procedures. Academic recruitment and appointments. Ladder faculty merits, promotions, career steps, retentions, and appraisals. Non-Senate faculty appointments, excellence reviews, merits. Payroll and additional compensation. Visas, Visiting Scholars, Postdocs, Academic Coordinators, and Research Scholars. Leave, FMLA, and Sabbatical. New faculty email, UCSBNetID, orientation. Special projects, data research, and analysis.
Technical Support
- Digital Systems & Digital Scholarship Specialist
- English
Manages all services and systems supporting research, instruction, and administrative functions for the English Department and the SASC, while coordinating with UCSB's College of Letters & Science IT unit (LSIT) in its role of supporting common operational and technical resources. Maintaining high availability of the English Department's many research and other web sites. Researching and deploying new/upgraded IT services to meet the functional goals of the English department and SASC. Systems include 16+ linux and Windows servers and 30+ WordPress sites, data resources, and digital services for research, instruction, and collaboration. Research systems deployment involves working with faculty to provide high-level systems support, recommendations, and planning for multiple IT-oriented research projects and online resources; and on researching, designing, and deploying new/upgraded IT services that advance departmental and SASC IT resources. Meets with faculty on their needs and evaluate software deployments to meet those needs, e.g. wikis, document management systems, GPS/mapping sites, collaborative annotation systems, media archives, et cetera. The focus is not on original coding, but instead on identifying, evaluating, configuring, and orchestrating existing software toolchains, using primarily open-source VM software stack solutions (Docker / AWS) after the fashion of the "home lab." Administration is of virtual machines and stacks for web applications running on two Microsoft Hyper-V hosts and one LSIT Eucalyptus (AWS) host. Hosts are administered by LSIT staff. VM administration experience is required; it is preferred for candidates to have some knowledge of server/network virtualization, VM backup/recovery best practices, and familiarity with AWS/Hyper-V/Docker.